What I do

Services fall into two types of categories: Clean-up/Catch-up is one type, and monthly is the other. When a QuickBooks Online file has had transactions misplaced or not done at all, it will need a one-time job to bring it up to date. Monthly work is what happens once the file is up to date. Here, I record or match the business transactions, reconcile bank statements, and send monthly P&L/Balance sheets to you.

Ongoing

Monthly bookkeeping

Included in the flat monthly fee.

Transaction categorization from bank and credit card feeds
Bank and credit card reconciliation to the statements
Monthly Profit & Loss and Balance Sheet
An open items list — anything I can't categorize without you, I ask about rather than guess
Payroll and sales tax liabilities posted correctly, where applicable
Chart of accounts upkeep
Year-end handoff to your tax preparer, including answering their questions at no extra charge

Books are closed and reconciled monthly, with statements by a stated date.

One-time project

Cleanup & catch-up

Quoted as a defined project, separately from monthly service.

Prior months or years rebuilt and reconciled
Personal and business activity untangled
Chart of accounts rebuilt into something readable
Uncleared payroll liabilities identified and explained
A written record of what was changed and why

Priced with an hours estimate and a cap, agreed before I start, with a check-in partway through.

Also available, quoted separately

QuickBooks Online setup and file build
A/R tracking and A/P entry (you still write/send the invoices and authorize every payment)
Manual payroll entry, for payroll that doesn't sync to QuickBooks
Sales tax reconciliation and filing support (you file the return)
1099 vendor tracking
Class or location tracking, so you can see which provider or location is actually making money
Monthly review call

Work I refer out

Knowing where my lane ends is part of the job. These stay with the right professional.

Run payroll. I record payroll in your books and confirm the liabilities clear. Calculating pay, remitting deposits, and filing 941s, 940s and W-2s stay with your payroll provider.
Prepare or file taxes, or give tax advice. I hand your tax preparer a clean file and answer their questions. The return, and any position taken on it, is theirs.
Insurance billing, coding, claim submission, or denial appeals. I record what your billing produces. I don't produce it, and I don't work inside your practice management system.
Independent verification of financial statements. That's CPA work and I'm not a CPA.
Move money. I never hold signing authority, initiate transfers, or pay bills on your behalf.
Invoicing and Collections. I do not interact with customers directly or indirectly. I just keep the records clean.
Financial, investment, or legal advice. Also fraud and forensic work, and worker classification decisions.

How pricing works

Monthly bookkeeping is a flat monthly fee, quoted after I have looked at your actual file and have seen the volume, complexity, and considered what services you want. It does not move because a month was busy.

Cleanup is quoted as a project: an hours estimate with a cap, agreed before I start. If it's going to run past the cap, we talk first. You won't open a surprise invoice.

I don't publish rate schedules, but the range for most will be $300-$500 per month. Every file is different, and a number posted here would be wrong for most of them. You get a real quote after the free consult, and nothing before that costs you anything.

Not sure which one you need

The free consult answers that. We discuss the condition of your books, what concerns you have, what your business needs, then we will know.

Request a free consult Email me